The Problem with Office Hoarding

 This inforgram is a bit old but the views are still the same from talking to client companies.In the infogram 28% of mangers were less likely to promote someone with a messy desk. I know from experience of having paralegals and legal assistants working for me, that I was less likely to give them a good appraisal (which was then linked to their yearly bonus) because of their messy desk. Due to having a high amount of paper, emails and files in our department, it was always imperative that everything was in order to ensure we could find documents easily. I found both myself and my assistants would get frustrated on a regular basis looking for a document or email, which may be required urgently, as they had not maintained the organised system in place or were hoarding documents on their desk. It was not healthy for our work environment, gave a bad impression to colleagues that we were a mess and also wasted precious time due to us having to search for the document(s).If you are not paperless yet, you should have an organised structure for all your files. If you save documents on the server or computer, they should be stored in logical, easily accessible folders.I also found that there would be files and folders stored online and offline which should have been archived years ago. Archiving documents is a cumbersome, time-consuming task, but once a system is in place, you can ensure that the files are archived every month in an easy, quick manner.(Infographic courtesy of CareerBuilder) 

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